Scholarship Info

Dennis W. Holder Scholarship Fund Overview, Guidelines & Checklist

Funded by Houston Firefighters and Private Contributions
Application Opens Monday, March 2 and Closes Friday, June 19 @ 4 p.m.

About:The Dennis W. Holder Scholarship (DWHSF) will be awarded to children or grandchildren, either biological or adopted, of active or retired City of Houston Firefighters, or members who have received, or are currently receiving pension benefits from the Houston Firefighters’ Relief & Retirement Fund, to attend an accredited college, university or technical training school. Awards are based on the eligibility requirements listed below, as well as the successful completion of the online scholarship application with required documents. The DWHSF scholarship will be awarded once per year for a total maximum of four awards. Scholarships will be mailed directly to the applicant’s college of choice to be used toward the payment of tuition and other expenses. Scholarship recipients who have met the criteria will receive a congratulatory form by email. The form must be filled out and sent to the DWHSF via email at hfdscholarship@gmail.com before any checks will be issued to the college. Applicants who did not meet the necessary eligibility requirements will be notified via email. The denial letter will contain the reason for the denial, including an incomplete submission, uploading incorrect documentation, official college transcript with final semester grades not received before the 4 p.m. deadline, a culminated college GPA below 2.0, the student took more than one breaks between classes, student graduated high school before 2018, or the student missed the 4 p.m. deadline on Friday, June 19, etc.

Amount: Scholarship award amounts are determined annually by the Dennis W. Holder Scholarship Fund Board of Directors, and are based on the amount raised in the previous fiscal year by DWHSF .

Deadline: Online application and documents must be received no later than 4 p.m., Friday, June 19

Eligibility Requirements:

  • Applicant must be a child or grandchild, either biological or adopted, of active or retired City of Houston Firefighters, or members who have received, or are currently receiving pension benefits from the Houston Firefighters’ Relief and Retirement Fund
  • A widow or widower of a Firefighter killed in the line of duty.
  • Applicant must already be accepted into a fully accredited 2 or 4 year school.
  • Applicant must maintain a grade point average of 2.0 or C average or higher if already enrolled in college courses
  • New applicant must be in senior year of high school or has not been out of high school for more than two years, unless the student entered the military after High School, or the student is a widow or widower of a Firefighter killed in the line of duty.
  • “Early College Program” students may apply sooner than their senior year. Each student must provide participation letter from high school counselor, acceptance letter to college along with other required documents.
  • Existing College, Masters, or Doctorate program applicants must not have had an interruption or break in course study for more than two consecutive years, and will only be allowed a one-time interruption of their education
  • Step children or step grandchildren are not eligible at this time unless they have been legally adopted by the Firefighter parent or grandparent, and formal adoption papers are provided
  • Extenuating circumstances will be reviewed and decided on by the DWHSF Board of Directors

 

For additional information, questions, or clarification, please contact us:

Email: hfdscholarship@gmail.com
Phon: 281-385-8525 Fax: 866-277-0008
Mailing Address: 4225 Interwood N. Parkway, Houston, TX 77032-3866

SUBMITTAL REQUIREMENTS CHECKLIST

Please refer to your correct status: New Student (pp. 2, 3, 5, 6), or Returning Student (pp. 4 – 6)

For a New Student to DWHSF Enrolled In Early College Program Required:. *This program is for current high school students enrolled in dual credit program at a local college or university.

1. Letter/DWHSF form from high school counselor to verify participation in Early College Program
a. To include that student must be enrolled through an accredited 2 or 4 year college or university

2. Login and create user name and password. http://www.holderscholarship.org/student-application/

3. Complete online application and disclaimer form: http://www.holderscholarship.org/student-application/
partially completed applications, or applications with missing documents may be denied. Students and
sponsors will receive an email confirmation: 1) when you submit your username and password; 2) as you
edit your application; 3) and when you have submitted the online application. The student and sponsor will
also receive an email to inform them if the application has been accepted or denied.
Students will not be allowed to edit or upload documents after 4 p.m., Friday, June 19.

4. Copy of student’s State driver’s license (upload as JPEG or PDF)

5. Copy of Firefighter sponsor’s State driver’s license (upload as JPEG or PDF)

6. Copy of student’s certified birth certificate from the City or County, or proof of adoption (if applicable).
Both parents must be listed on the birth certificate. If the sponsor is a grandparent, a copy of the birth
certificate, or proof of adoption of the parent of the student must also be provided. (upload as a JPEG or
PDF)

7. Photo of student. Photo of student and Firefighter sponsor is preferred. No paper photographs are
accepted. **Photo picture size: 400 or 600, not to exceed 1MG
(upload as a JPEG)

8. Essay 300 minimum word essay, typed, double spaced, font size no larger than 12. Essay must include: (1)
Brief description about Firefighter parent or grandparent; (2) How their Firefighter career has impacted the
student; (3) What the DWHSF Scholarship Fund award means to the student’s family and to their future.
The essay must be on topic. (upload as JPEG or PDF)

9. DWHSF Community Service Form signed by both student and authorizing person. 10 hours of
community service must be performed within one year of current application. Community service can be
performed at church, school, fraternity, sorority, organization, hospital, fire station, or can be a good deed
for neighbor, family or friend. You may provide documentation letter from organization representative, but
the student signed DWHSF form signed by the student must also be included with a note saying, “see
attached.” Signatures cannot be typed. Save the community service form and any documentation letters
as one document and upload as JPEG or PDF back into your application online
.

10. Copy of latest high school transcript (official transcripts with final grades are not necessary). A copy of a
student’s high school transcript is required for ALL new, first time applicants regardless as to when the
student graduated high school. (upload as JPEG or PDF)

11. Letter of Acceptance from college, university or technical training school. If you do not have a letter of acceptance, students can provide an acceptance email, college receipts, library card, class schedule, or any document that will tie the student and the college together. If you have a question, please contact the DWHSF for more information before the deadline. (upload as JPEG or PDF)

 

New Student to DWHSF Required :

Students must apply within two years of graduating high school, May or June 2018

If you are a Returning Student, please disregard & continue reading the RETURNING STUDENTS section beginning on page 4. If you served in the military after HS graduation, please contact the DWHSF office

1. Login and create user name and password. http://www.holderscholarship.org/student-application/

2. Complete online application and disclaimer form: http://www.holderscholarship.org/student-application/
Partially completed applications, or applications with missing documents may be denied. Students and
sponsors will receive an email confirmation: 1) when you submit your username and password; 2) as you
edit your application; 3) and when you have submitted the online application. The student and sponsor will
also receive an email to inform them if the application has been accepted or denied. Students will not be
allowed to edit or upload documents after 4 p.m., Friday, June 19.

3. Copy of student’s State driver’s license (upload as JPEG or PDF)

4. Copy of Firefighter sponsor’s State driver’s license (upload as JPEG or PDF)

5. Copy of student’s certified birth certificate from the City or County, or proof of adoption (if applicable).
Both parents must be listed on the birth certificate. If the sponsor is a grandparent, a copy of the birth
certificate, or proof of adoption of the parent of the student must also be provided. (upload as a JPEG or
PDF)

6. Photo of student. Photo of student and Firefighter sponsor is preferred. No paper photographs are accepted. **Photo picture size: 400 or 600, not to exceed 1MG (upload as a JPEG)

7. Essay 300 minimum word essay, typed, double spaced, font size no larger than 12. Essay must include: (1)
Brief description about Firefighter parent or grandparent; (2) How their Firefighter career has impacted the
student; (3) What the DWHSF Scholarship Fund award means to the student’s family and to their future.
The essay must be on topic. (upload as JPEG or PDF)

8. DWHSF Community Service Form signed by both student and authorizing person. 10 hours of
community service must be performed within one year of current application. Community service can be performed at church, school, fraternity, sorority, organization, hospital, fire station, or can be a good deed
for neighbor, family or friend. You may provide documentation letter from organization representative, but
the student signed DWHSF form signed by the student must also be included with a note saying, “see
attached.” Signatures cannot be typed. Save the community service form and any documentation letters
as one document and upload as JPEG or PDF back into your application online.

9. Copy of latest high school transcript (official transcripts with final grades are not necessary). A copy of a student’s high school transcript is required for ALL new, first time applicants regardless as to when the student graduated high school. (upload as JPEG or PDF)

10. Letter of Acceptance from college, university or technical training school. If you do not have a letter of acceptance, students can provide an acceptance email, college receipts, library card, class schedule, or any document that will tie the student and the college together. If you have a question, please contact the
DWHSF for more information before the deadline. (upload as JPEG or PDF)

You may provide the email for your high school guidance counselor so the DWHSF can send scholarship award
certificate to be read at HS graduation ceremony, if submitted and approved in time.

For a New Student to DWHSF Already Enrolled In College Required:

1. All items 1 – 10 listed above under: New Student to DWHSF Required

2. OFFICIAL COLLEGE TRANSCRIPT Must be sent via e-Transcript to hfdscholarship@gmail.com directly from the college’s electronic transcript system. Unofficial transcripts, copies of transcript, or transcripts without final grades will not be accepted. The student must include all transcripts from all colleges, universities and technical schools attended up to the date of application, including Spring 2020. If you pay the Registrar to mail an official, sealed, unopened college transcript to DWHSF, 4225 Interwood North Parkway, Houston, TX 77032, please remember that the envelope MUST BE RECEIVED by the DWHSF office on or before Friday, June 19 at 4 p.m. If you order your official college transcript online, it MUST BE RECEIVED by email at hfdscholarship@gmail.com on or before Friday, June 19 at 4 p.m. Applications without an official college transcript showing Spring 2020 final grades received before the 4 p.m. Friday, June 19 will be denied.

AND your HFD sponsor is your Grandparent:

1. All items 1 – 10 listed on page 2

2. OFFICIAL COLLEGE TRANSCRIPT Must be sent via eTranscript to hfdscholarship@gmail.com directly from the college’s electronic transcript system. Unofficial transcripts, copies of transcript, or transcripts without final grades will not be accepted. The student must include all transcripts from all colleges, universities and technical schools attended up to the date of application, including Spring 2020. If you pay the Registrar to mail an official, sealed, unopened college transcript to DWHSF, 4225 Interwood North Parkway, Houston, TX 77032, please remember that the envelope MUST BE RECEIVED by the DWHSF office on or before Friday, June 19 at 4 p.m. If you order your official college transcript online, it MUST BE RECEIVED by email at hfdscholarship@gmail.com on or before Friday, June 19 at 4 p.m. Applications without an official college transcript showing Spring 2020 final grades received before the 4 p.m. Friday, June 19 will be denied.

3. You will need to submit a notarized “Grandparent Affidavit.”* If the sponsoring HFD grandparent is deceased, the spouse of the grandparent must submit a notarized “Deceased Grandparent Affidavit”. If both grandparents are deceased, the applicant’s parent (son or daughter of the deceased HFD Firefighter grandparent) must submit a notarized “Deceased Grandparent Affidavit.”

4. The student applicant’s parent, the son or daughter of the HFD Firefighter-grandparent sponsor, must also submit a birth certificate in order to confirm relationship to HFD grandparent sponsor*

*The grandparent affidavit and birth certificates are only required for new, first time applicants. You will not need to resubmit as a returning student as we will have the documents on file.

Returning Students to DWHSF Required

1. Login and create user name and password. http://www.holderscholarship.org/student-application/

2. Complete online application and disclaimer form: http://www.holderscholarship.org/studentapplication/ Partially completed applications, or applications with missing documents may be denied.
Students and sponsors will receive an email confirmation: 1) when you submit your username and
password; 2) as you edit your application; 3) and when you have submitted the online application. The
student and sponsor will also receive an email to inform them if the application has been accepted or
denied. Students will not be allowed to edit or upload documents after 4 p.m., Friday, June 19.

3. Copy of student’s State driver’s license

4. Copy of sponsor’s State driver’s license

5. Photo of student. Photo of student and Firefighter sponsor is preferred. No paper photographs are accepted. **Photo picture size: 400 or 600 resolution, not to exceed 1MG (upload as a JPEG)

6. Essay 300 minimum word essay, typed, double spaced, font size no larger than 12. Essay must include:
(1) Brief description about Firefighter parent or grandparent; (2) How their Firefighter career has
impacted the student; (3) What the DWHSF Scholarship Fund award means to the student’s family and
to their future. The essay must be on topic. (upload as JPEG or PDF)

7. DWHSF Community Service Form signed by both student and authorizing person. 10 hours of
community service must be performed within one year of current application. Community service can
be performed at church, school, fraternity, sorority, organization, hospital, fire station, or can be a good
deed for neighbor, family or friend. You may provide documentation letter from organization
representative, but the student signed DWHSF form signed by the student must also be included with a
note saying, “see attached.” Signatures cannot be typed. Save the community service form and any
documentation letters as one document and upload as JPEG or PDF back into your application
online.

8. OFFICIAL COLLEGE TRANSCRIPT Must be sent via eTranscript to hfdscholarship@gmail.com directly
from the college’s electronic transcript system. Unofficial transcripts, copies of transcript, or
transcripts without final grades will not be accepted. The student must include all transcripts from all
colleges, universities and technical schools attended up to the date of application, including Spring
2020. If you pay the Registrar to mail an official, sealed, unopened college transcript to DWHSF,
4225 Interwood North Parkway, Houston, TX 77032, please remember that the envelope MUST BE
RECEIVED by the DWHSF office on or before Friday, June 19 at 4 p.m. If you order your official
college transcript online, it MUST BE RECEIVED by email at hfdscholarship@gmail.com on or before
Friday, June 19 at 4 p.m. Applications without an official college transcript will be denied.
Also,
please ensure that the eTranscript is sent in a downloadable PDF format. If you had a gap year, please
send the e-Transcript for the last full semester attended showing your final grades. Please call us at
281-385-8525 BEFORE the deadline if you need more clarification.

MORE INFORMATION ON THE APPLICATION SUBMISSION PROCESS

General rules

You are strongly encouraged to re-read the eligibility requirements carefully. Follow all submittal instructions and email hfdscholarship@gmail.com to verify that your application has been received. If you need additional clarification, please email or call the DWHSF office at 281-385-8525 BEFORE the deadline.

It is important to note:

  • Incomplete applications will not be processed
  • Applications and required corresponding documents, including official college transcripts sent via e-Transcript or by mail from the university or college, received AFTER 4 p.m., June 19 will not be considered, and the application will be denied
  • Sponsors are encouraged to call the DWHSF at 281-385-8525, or email hfdscholarship@gmail.com for additional clarification BEFORE the deadline

 

We receive hundreds of applications each year, and applications need to be submitted properly for consideration. Students need to apply online each year for the DWHSF scholarship award. Students are eligible to receive a maximum of four total awards.

Application Submittal

Applicants are responsible for applying online. Required forms and documents must be uploaded by the deadline date, June 19 at 4 p.m. Any item missing or received after the deadline date will not be processed, and the application will be denied.

Students are required to apply online at http://www.holderscholarship.org/ student-application/

OFFICIAL COLLEGE TRANSCRIPTS for new students already in college, or returning DWHSF students must be sent either e-Transcript to hfdscholarship@gmail.com directly from the college’s electronic transcript system, or by mail from the Registrar’s office. If sending via e-transcript, please make sure the eTranscript is in a downloadable PDF format. The DWHSF must have official college transcripts from all colleges, universities and technical schools attended up to the date of application, including Spring 2020 showing final grades. If you had a gap year, please send the e-Transcript for the last full semester attended showing your final grades. Please call us at 281-385-8525 if you need more clarification. ALL OFFICIAL COLLEGE TRANSCRIPTS MUST BE RECEIVED BY the DWHSF OFFICE ON OR BEFORE JUNE 19 at 4:00PM, or the application will be denied.

How to Submit the Necessary Forms for Your Application

1. When emailing the DWHSF at hfdscholarship@gmail.com about a student or application, please include the student’s Lastname, Firstname 2020 in the subject of the email.

2. All electronic files, documents, pictures and forms must be saved as Lastname, Firstname 2020 before being uploaded onto the website application. To differentiate the between the files please add: essay, picture, CSF (community service form), etc. after the year. Online application submittals must be uploaded as a PDF or JPEG file. If you try to submit a document in a format other than a PDF or JPEG, the system will not accept it.

  • Please ensure that there are no spaces or extra punctuation in file name
  • Example—picture (LastFirst2020pic) and save as either a jpeg or pdf (DoeJane2020pic)
  • Example—essay (LastFirst2020ess)and save as either a jpeg or pdf (DoeJane2020ess)
  • Example—community service form (LastFirst2020csf)and save as either a jpeg or pdf (DoeJane2020csf)
  • Example—birth certificate (LastFirst2020bc) and save as either a jpeg or pdf (DoeJane2020bc)
  • Example—student driver’s license (LastFirst2020sdl) and save as either a jpeg or pdf (DoeJane2020sdl)
  • Example—Grandparent affidavit (LastFirst2020gpa) and save as either a jpeg or pdf (DoeJane2020gpa)
  • Example—High school transcript (LastFirst2020hst) and save as either a jpeg or pdf (DoeJane2020hst)

No ZIP files will be accepted. If you have any questions, please call the Dennis W. Holder Scholarship Fund at 281-385-8525. Thank you!